Overtime tracking - Automated OT Calculation & Approval Workflow
Accurately capture, approve, and payout employee overtime with a fully automated and policy-driven Overtime Tracking System. HROPAL ensures fair compensation, prevents disputes, and keeps HR, managers, and payroll fully aligned.
HROPAL provides a centralized and automated way to record overtime hours based on attendance logs, shift schedules, project hours, and pre-approved requests.
Whether your organization uses a fixed OT rate, daily thresholds, weekly caps, or country-specific rules, HROPAL ensures every minute of overtime is captured accurately and processed consistently.
Employees can request overtime through ESS, managers approve instantly, and payroll receives the exact payable OT value without manual calculation.
Key Features
Specific Capabilities built for operations, compliance, and employee experience.
Attendance OT calculation
• Actual check-in & check-out data • Shift templates • Minimum hour thresholds
Customizable OT rules
Define rules based on: • Country regulations • Grade • Department • Contract type etc
Pre-approval workflow
Employees submit OT requests through ESS; managers approve through mobile or web.
Alerts for unplanned OT
System flags extra hours worked without prior approval, and triggers manager review.
Holiday & weekend OT
Supports double-pay for: • Public holidays • Weekends • Festival days • Special events
Real-time dashboard
• Daily overtime • Location-wise OT costs • Individual or team OT patterns
Payroll integration
Automatically syncs: • OT hours • OT rate multipliers • Allowances • Night shifts
Employee ESS access
Employees can view: • Approved OT • Pending OT • Rejected OT • Monthly OT summaries
Overtime budgeting
Finance teams can set limits or require approvals for exceeding defined thresholds.
See Overtime Tracking System in action
Tell Us a bit about you and we'll schedule a personalized walkthrough.
- Fast setup. No commitment
- Tailored to HR, IT, and leadership
- Covers compliance and global rollout
See Employee Document Management in action
Tell Us a bit about you and we'll schedule a personalized walkthrough.
- Fast setup. No commitment
- Tailored to HR, IT, and leadership
- Covers compliance and global rollout
Business Outcomes You Can Measure
Why this maters to HR, IT, leadership, and employees.
HR Professionals
- Consistent OT policy
- Automate workflows
- Easy reporting for audits
Line Managers
- Real-time OT dashboards
- Approve or reject instantly
- Prevent workload confusion
Finance Teams
- Accurate payout calculations
- Reduced manual entries
- Visibility into monthly OT
Employees
- Eligible OT clarity
- Easy request submission
- Transparent approvals
Compliance with your local Labor Law
Ensures compliance across industries such as Retail, Healthcare, Security, Manufacturing, Hospitality, F&B, and more.
- Daily and weekly OT limits
- Working hour regulations
- Paid vs. unpaid overtime
- Mandatory approval rules
SSO/AOIs
Integrations
The system supports compliance frameworks worldwide, making it suitable for global or multi-location organizations.
FAQs
Short answerd to common questions. Ask us more during your demo
Yes, OT policies can be fully customized by location, grade, or department.
It reads from biometric logs, attendance, shift schedules, and ESS requests.
Yes, the system flags unplanned OT for manager review.
Absolutely, HROPAL sends final approved OT values to payroll every month.
Yes, ESS shows real-time OT balances, requests, and histories.